**We are a software development company specializing in building marketplaces, SaaS and AI solutions for startups and scale-ups. Our focus is on delivering MVPs efficiently and helping businesses scale in a smart and agile way. Through iterative delivery, transparency, Lean mindset and close collaboration with our clients, we focus on being a true partner (not just blindly-executing provider) to empower them to achieve their goals with confidence.
We are seeking a highly skilled Virtual Executive Assistant to provide comprehensive administrative and operational support to our leadership team (CEO, COO, and CTO). In this role, you will act as a key partner, enabling the management team to focus on strategic goals by managing schedules, coordinating communication, and assisting with high-priority tasks.**
Tasks
Executive Support:
- Proactively manage and optimize the calendars of the CEO, COO, and CTO, including scheduling meetings, resolving conflicts, and aligning across time zones.
- Organize and prepare agendas, presentations, and follow-up materials for leadership meetings.
- Handle email management, including drafting responses, prioritizing critical items, and ensuring timely follow-ups.
Operational & Project Assistance:
- Track and follow up on management team tasks, ensuring key deadlines and deliverables are met.
- Conduct research, analyze data, and prepare reports or summaries for decision-making.
- Assist in project coordination, helping to streamline communication and monitor progress.
Communication & Liaison:
- Act as a central point of contact for internal teams and external stakeholders, ensuring effective communication and coordination.
- Handle confidential information and maintain discretion in all communications.
Travel & Event Management:
- Plan and coordinate travel arrangements, including flights, accommodations, and itineraries for conferences and client meetings.
- Assist in organizing company events, meetings, or offsites, including logistics and scheduling.
- Assist with time logging and other internal procedures.
Requirements
Qualifications:
- 3+ years of experience as an executive assistant, virtual assistant, or similar role supporting senior executives.
- Exceptional organizational and multitasking skills.
- Strong written and verbal communication skills in English.
- Proficiency with tools such as Google Workspace (Docs, Sheets, Calendar), Slack, and project management platforms (e.g., Jira, Confluence, Trello).
- High attention to detail, with the ability to prioritize tasks in a fast-paced environment.
- Ability to work independently, demonstrating initiative and sound judgment.
Preferred Skills:
- Familiarity with the tech or software development industry.
- Experience supporting C-level executives in a remote or international context.
- Understanding of time zone management and global team coordination.
Benefits
- Competitive salary tailored to experience and location.
- Flexible working hours to accommodate work-life balance.
- Opportunity to work with a dynamic, growth-oriented leadership team.
- Exposure to cutting-edge software projects and global clients.
- A supportive, remote-first environment focused on professional development.
