Executive Assistant VP Digital Office

Your Tasks

As an Executive Assistant to the VP Digital Office, you will play a critical role in supporting two VPs by ensuring smooth day-to-day operations, streamlining processes, and facilitating communication across the International Digital Dept. This dynamic role combines executive support, communication management, and event coordination, requiring exceptional organizational skills, digital proficiency, cultural adaptability, and a strong understanding of social media and corporate communications.

Key Responsibilities:

• Executive Support:
  • Manage the VPs' calendars, coordinate appointments, and organize travel arrangements.
  • Prioritize requests, track key deadlines, and keep the VPs informed of critical updates.
• Communication & Digital Platform Management:
  • Oversee internal communication strategies to foster collaboration across the International Digital Dept.
  • Manage internal communications on social platforms like SharePoint and Yammer, ensuring timely and efficient dissemination of information to create active engagement of the digital community.
  • Draft and distribute team updates, project communications, holiday planning, and announcements.
• Social Media Management & Reputation Coordination:
  • Actively manage the VPs' social media presence, ensuring alignment with corporate messaging and public-facing initiatives.
  • Coordinate internal and external reputation management, monitoring social media activity and ensuring timely responses to inquiries or comments.
  • Collaborate with communications and PR teams to enhance visibility and public perception of the VPs, both internally and externally.
• Event and Project Coordination:
  • Plan and execute team events, workshops, and initiatives, managing logistics and follow-ups.
  • Collaborate with vendors and internal stakeholders to ensure seamless event delivery.
• Meeting Preparation & Follow-Up:
  • Organize meetings, prepare agendas, and distribute materials in advance.
  • Document meeting notes, track action items, and ensure timely completion.
• Content Development and Strategic Support:
  • Assist in preparing reports, presentations, and communication plans aligned with digital initiatives.
  • Support the creation of marketing strategies and project documentation.

Your Profile

To be successful in this job you need to have:

• Language: Proficiency in English (written and verbal). Dutch and Turkish are preferable.
• Skills:
  • Strong organizational and time-management abilities.
  • Proficiency in digital tools like SharePoint, Yammer, Microsoft Teams, and other collaboration platforms.
  • Experience in managing social media accounts and reputation coordination is highly valued.
  • Exceptional written and verbal communication skills across multiple audiences.
  • Ability to multitask while maintaining attention to detail.
  • Solutions-oriented mindset and interpersonal skills.
• Personal attributes:
  • Adaptable and resourceful in dynamic, fast-paced environments.
  • Discretion and professionalism in handling sensitive information.
  • Proactive, collaborative, and eager to embrace new challenges.
  • High level of cultural awareness and sensitivity.
  • Background in social media, event, and corporate communications is highly appreciated.

• Work closely with senior leadership in a high-impact, international role.

• Gain hands-on experience in executive operations, digital strategy, and corporate communication.

• Be part of a dynamic and innovative digital team in an industry-leading company.

If you are a highly organized, proactive professional with a passion for executive support and digital communication, apply now and help drive the success of our Digital Office!

About Us

We are the number ONE in Benelux and Europe. We influence how people experience and use technology. We make the difference. We are there for our customers, through all channels. We explain, inspire and enthuse. We are always on the move.

Together with our great employees, we create the shopping experience of the future!

In terms of revenue, sales area and headcount, the MediaMarktSaturn Retail Group is Europe's leading consumer electronics retailer and provider of related services. Our integrated online and fixed-location offerings reach millions of customers every day. Consumers live an increasingly digital lifestyle - and consumer electronics has evolved from a luxury into a 'necessity'. The digital world may be fascinating, but it's also increasingly complex. At the MediaMarktSaturn Retail Group, we see ourselves as a partner, daily companion and navigator of our customers, and combine digital products and services to create practical solutions.Our portfolio of brands and offerings enables us to respond flexibly to the needs of different customer groups and different countries. The company includes the brands MediaMarkt and Saturn, which comprehensively network their more than 1,000 fixed-location stores with online sales platforms. Another important part of our portfolio is our own brands PEAQ, KOENIC, ISY and ok.

A subsidiary of CECONOMY AG, in 2021/22 MediaMarktSaturn and its approximately 50,000 employees generated total sales of about €22.2 billion.